Donna is a Real Estate Virtual Assistant with 5+ years of experience supporting U.S.-based real estate teams in contracts, MLS listings, transaction coordination, and team management. Proficient in Dotloop, MLS Matrix, ShowingTime, Zillow, Basecamp, Trello, CRMs (Kunversion), Google Workspace, and Excel/Google Sheets, with strong skills in client communications, operations support, and error-free contract preparation.

>5+ years Real Estate VA experience supporting U.S.-based real estate teams and executives, handling contracts (Buyer Brokerage Agreements, Listing Agreements, disclosures, referral agreements), MLS listings, and transaction coordination.
>Skilled in operations and team support, including client communications, calendar and email management, property listing updates, amendments, price modifications, and leading small VA teams (3 members).
>Educational Background: Bachelor of Science in Business Administration, Major in Marketing Management (2013)
>Took a work break due to family (now resolved)
 
Employment
Keller Williams (April 2021- September 2024) / Real Estate Virtual Assistant & Lead VA
Line of Business: US- based real estate brokerage (residential, vacation rentals, home warranty claims)
Provided transaction coordination support, manage contracts, offers, MLS listings, and support executive tasks.
Generated contracts (BBA, listing agreements, referral agreements, disclosures).
Managed MLS and Showing Time scheduling, property listings, and updates.
Coordinated multiple agents, vendors, and clients, ensuring accurate task tracking (Basecamp, Trello).
Led a team of 3 Filipino VAs handling vacation rental support and home warranty claims.
Reason for Leaving: Family priorities (lack of childcare); resolved and ready to return to work.
 
Vacant Land Place (January- April 2021) / Real Estate Virtual Assistant
Line of Business: US-based real estate (land properties)
Support for vacant land listings, assisted in listing management and admin tasks
Reason for Leaving: Moved to a direct real estate client role with Keller Williams.
 
HardSmart Agency (November 2020- January 2021) / General Virtual Assistant
Line of Business: Real Estate Agency Support Services
Support realtor client tasks and admin operations.
Reason for Leaving: Transitioned to a specialized real estate VA role.
 
Motive Fit: Returning to full-time remote work and seeking a stable, long-term client offering fair compensation and benefits.
Tools: Dotloop, MLS Matrix, ShowingTime, Zillow, Basecamp, Trello, CRM systems (Kunversion), Google Workspace, Excel/Google Sheets
Timetracker: Ok to use
Shift: Ok with US hours
Previous Rate: $1.400 USD/month
Asking Rate: $1.400 USD/month
Availability: ASAP